When it comes to applying for a new job, there are a number of things that you must gather. One of these things which must be sought is a letter of recommendation – perhaps in some circumstances, maybe two or three. These are often abbreviated and referred to as LoRs, or called a letter of reference, and are very important for employers who review your application. With a solid letter of recommendation, your potential employer will receive a great image of who you are as a professional worker, prior to the interview. Often, your letters of recommendation will help you get the all important interview in the first place.
On the other hand, if you have been requested to write a letter of reference, it can become tricky. In such circumstances, you will want to be both honest and positive, but that’s only half the battle. The overall look and quality of the letter is something which needs to be perfect. All in all, significant power has been placed in your hands, and with a shabby letter of reference, the person in question may fall short of an interview.
But not to worry, for we have all the guidelines below for either those requesting a letter of recommendation or for those writing a letter of recommendation. With our help, we hope you will have a great letter in hand in no time.
Letter of Recommendation: How To Write and Request A LoR
Before we get started, we would like to inform you that we also have similar articles on letter writing here on our website. Whether you are perfecting your resume or creating a cover letter, or perhaps resigning, we have all the tips and help you need for writing. For now, however, let’s now outline how to write or request your letter or recommendation.
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How To Request A Letter of Recommendation
When in the application process, it can be a pain to recognize the request for a letter of recommendation. Such a request means hunting down a suitable person, often busy, to say nice things about you in a letter. Nevertheless, it must be done, and there are some easy ways to request one. The most common way is to send an email to your past employer. You can also contact by telephone. In any case, simply state the situation and offer a few guidelines on what exactly is needed. Also don’t forget to say thanks, of course.
These letters will differ from employer to employer. Some employers may ask for specific formats within the letter. Whatever the case, make sure that you relate to your writer or past employer all the things that are needed. One of the best ways to do this is to provide an overall outline. This example will give your past employer a clear view of what is to be written. If you want to be very specific, create a Word document that features text boxes, each of which is filled with a summary of what should be written. Ultimately, the more information you give to your past employer, the better your chances are of receiving a great letter of recommendation.
How To Write A Letter of Recommendation
You will want to be both sincere and accurate here. The best thing to do from the very beginning is to ask about the job he or she is applying for. With the nature of the job in mind, you should then collect official information on the person in question. Make a summary of what kind of worker this person is and then try and relate it to the job he or she is applying for. This will constitute for most of the letter. The following is a rough guideline to how you should format your written letter:
The top of the letter should include official information on your position, as well as all the basic information on you, such as contact details. For example full name, position, the name of employer or institution, and date. It’s also good to include an official logo of the company.
Before you start the opening paragraph, make sure you state that this is an ‘open reference for (insert candidate’s name)’. This should a single line on its own, just above the first opening paragraph. As for the opening paragraph, state your relationship with the candidate. Provide some basic information on his or her position in the company and the tasks that this person carried out. The opening paragraph will be shorter than the following paragraph, so don’t worry if you feel that it is lacking in information. This paragraph is to only clarify the relationship between you and the candidate.
This is where you will provide most of the information on the candidate. Here, you should try and list the candidate’s strengths and experience. Try to coincide said strengths and experience with the job which he or she is applying for. For example – “I feel that John’s experience with kids here at our school over the past 5 years makes him a perfect candidate for working with the special needs environment in your own school”. In sum, provide as many positive remarks here as you can and try and link it with the job in question.
This is where you summarize all that has gone before. Succinctly try to draw everything into focus so the reader will receive a great overall impression. Again state why he or she is a strong candidate and offer your own encouragement.
To close the letter, make sure you provide your official signature. Employers are always wary of false letters, so your signature will need to be on the letter to prove the legitimacy of the letter.
Before you seal everything, make sure you send the letter to the candidate to review. If all seems well, send it to either the candidate or the employer.
And so there you have it. If you would like some more tips, do a search on templates or image examples.